Documentation Assistant (m/f/d)
Start date
01.05.2026
Application deadline
31.03.2025
Jobcode
6830
Salary group
E9a
Working at Charité
We are looking for a dedicated documentation assistant (m/f/d) to support the documentation and data management of clinical trials in an international and national research environment.
The focus of the role is on organizing, maintaining, and monitoring study-related documentation, assisting with data management, and coordinating with co-sponsors, study centers, and internal departments.
In this role, you will help ensure that documentation standards, data quality, and regulatory requirements are met throughout the entire study.
Overview of the position
Main tasks
International (sponsor-related) tasks
- Supporting the management of user access and delegation documentation
within the study database system (e.g., Marvin) - Reviewing clinical data entries for completeness and plausibility
- Supporting the coordination and monitoring of documentation after initiation by co-sponsors
- Initiating and following up on data clarification requests
- Maintenance and organization of structured electronic filing and documentation systems
- Support as a contact person for documentation and data-related inquiries from co-sponsors, monitors, and study directors
National tasks
- Organization and administrative support for study commission meetings, including scheduling and minute-taking
- Support in processing annual documentation fees, including data verification, communication with study centers, invoice verification, and coordination with the finance department
- Assistance in ensuring the completeness and accuracy of patient and study
documentation
What we are looking for
Required qualifications and experience:
- Completed vocational training in healthcare, health administration, clinical research, life sciences, or a related field.
- Experience in clinical trials, data management, or a regulated research environment is an advantage.
- Knowledge of documentation standards and regulatory requirements in clinical research.
- Experience with electronic data capture (EDC) systems is highly desirable.
- GCP certificate; this can be obtained through our study center if necessary
Required skills and competencies - Expertise in data management and data quality control.
- Excellent organizational skills and high attention to detail.
- Structured, independent, and solution-oriented approach to work.
- Good written and oral communication skills.
- Good knowledge of MS Office, especially Excel.
- English language skills; good German language skills are an advantage.
Charité offers you
What Charité offers:
- An exciting field of research and a challenging position.
- Highly professional work in a motivated and interdisciplinary team and international environment.
- A future-oriented, varied, and challenging job with a high degree of personal responsibility.
- Extensive training and continuing education opportunities.
- Discounts on many offers for employees in the areas of shopping, travel, and sports.
- Proportional home office possible.
- Certified as a family-friendly university and family-friendly company since 2007.
- We offer you a responsible and varied full-time position in an international clinical research environment, where you will work closely with sponsor and data management teams.
We look forward to receiving your application.
Information regarding the position
- Pay Grade E09a TVÖD VKA K. Here you will find all information regarding salary and the collective bargaining agreement.
- The workweek is 38.5 hours.
- The position is limited to 2 years in accordance with § 14(1) of the TzBfG.
- We offer 30 days of vacation as standard.
- The application deadline is: 27.03.2026
- Reference Number: ID 6830
Application
Everyone is welcome at the Charité, regardless of age, religion, gender, gender identity, sexual orientation, nationality, disability, ethnic or social background. We are committed to equal opportunities and inclusion.
Apply using our online tool and become part of the Charité.
Apply nowIf you have questions, please contact:
Dr. Andrej Lissat: andrej.lissat@charite.de
Dr. Arend von Stackelberg arend.stackelberg@charite.de
More information
Data protection information
The Charité would like to point out that personal data is stored and processed at various locations at the Charité premises (e.g. specialty department, personnel representatives, HR department) as part of and for the purposes of the application process. Furthermore, the data may be transferred or processed within the group and to external bodies (e.g. authorities) to protect legitimate interests. By submitting your application, you agree to our data protection policy and terms of use for application procedures, which you can find here.
Additional information
Charité – Universitätsmedizin Berlin makes its personnel decisions based on suitability, ability and professional performance. The Charité aims to increase the proportion of women in management positions and therefore strongly encourages women to apply. Women with equivalent qualifications will be given priority within the scope of legal possibilities. Applications from people with a migration background who meet the recruitment requirements are expressly encouraged. Severely disabled applicants with equal qualifications will be given preference. A police good-conduct certificate, in some cases an extended good-conduct certificate, is required at the time of recruitment. Unfortunately, application documents can be returned only if a sufficiently stamped envelope is enclosed. Any incurred travel expenses cannot be reimbursed.